The news page will go through the approval and the content page will not. This applies to ALL Pages, and the second will take you through the scenario of differentiating between a content page and a news page. The first is simply enable page approval. We can enable Page Approvals on the Site Pages Library and then we can use Microsoft Flow to adjust the process as required. But today we can do the same thing right from the user interface with out every need to hire a developer. Historically, organisations have had to involve some kind of workflow expert or developer to develop this type of functionality. Generally speaking news articles would appear on a home page in some kind of roll up web part. Or there may be the scenario, the focus of this post, where content pages do not need to go through this approval but news articles do. We can have an approval workflow on the entire library that basically says “do not make any page, news or content available to the rest of the organisation until it is approved”. Every Modern Site has a Site Pages Library, this is the location where content pages and news pages are located. This control can be put in place by using Modern Page Approvals. With Modern SharePoint Communication Sites, we can allow Departments, Business Units and Functional Teams to have the ability to create pages and publish news from their own sites, permissions permitting of course, but also make sure that there is some control in place.

Well, we can have the best of both worlds in Modern SharePoint, with Modern Page approval and the help of Microsoft Flow.

Break down those silos.Įveryone is all for “breaking down silos” and becoming more transparent, yet when it comes to enabling platforms like SharePoint to facilitate the removal of these they still can’t let go. Organisations are still trying to find that balance between allowing users to publish content for the rest of the organisation to consume at will or only allowing a central team or Business Unit like the Marketing Team (generalization I know :)) to control what is being published. “Can we make sure that any news article or page gets approved prior to being published for everyone to see?”. One of THE most common requests and requirements when implementing what is the centre piece of the Modern Workplace, aka “The Intranet” is

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